Smart Access for Co-living & Offices: FLEXIPASS + Spaceflow Integration in Action
Abstract
FLEXIPASS Digital Keys extend far beyond traditional hospitality applications, delivering transformative access solutions for co-living spaces, shared offices, student housing, and residential properties. This expansion into new markets demonstrates how intelligent access management can solve critical challenges across diverse property types while creating seamless experiences for tenants, residents, and employees.
Introduction
Digital Keys naturally bring hotels to mind for most people, as this is where the technology first gained widespread adoption. However, smart access for co-living spaces and offices represents a rapidly growing market where FLEXIPASS Digital Keys are making significant impact.
FLEXIPASS Digital Keys are revolutionizing access management beyond traditional hospitality, demonstrating that smart technology can transform environments where seamless entry and security matter most. Through strategic partnerships with specialized platforms like Spaceflow, this innovation reaches entirely new markets while solving access challenges that conventional solutions have left unaddressed.
About Co-Living Spaces, Shared Offices and Residential Properties
Modern living and working spaces have evolved substantially beyond traditional models, creating unique environments that demand sophisticated access solutions.
Co-living spaces blend individual privacy with hotel-like amenities and services, requiring access systems that handle both personal resident needs and comprehensive shared space management across multiple zones. Shared offices and flexible workspaces serve diverse professionals with varying schedules, from freelancers needing occasional desk access to companies requiring dedicated team spaces. Student housing combines residential living with educational support services, where students need reliable access to rooms, common areas, study spaces, and campus facilities. Residential properties increasingly compete by offering enhanced services and amenities similar to premium hotels, with tenants expecting digital convenience and seamless access to all property features.
These diverse property types share common characteristics: they serve multiple users with varying needs, require flexible access management systems, and benefit significantly from integrated solutions that adapt to changing occupancy patterns and evolving user expectations.
Smart Access for Co-living Challenges: What Properties Face Today
Modern co-living spaces, shared offices, and residential properties encounter significant access management challenges that traditional key and card systems cannot effectively address:
Security Vulnerabilities: Physical keys and basic access cards create persistent risks through loss, theft, or unauthorized duplication, making it difficult to maintain adequate security while accommodating residents, visitors, and service providers.
Operational Complexity: Managing multiple user types with varying access requirements becomes overwhelming, with property managers spending excessive time on key distribution, replacements, and coordination instead of value-added services.
Scalability and Administrative Burden: Traditional systems require costly hardware updates as properties grow, while staff time is consumed by access-related tasks rather than focusing on activities that enhance the resident experience.
Limited Visibility and Control: Property managers lack real-time insights into access patterns, making it difficult to optimize security protocols, understand space utilization, or respond effectively to security incidents.
Visitor Management Difficulties: Accommodating guests, contractors, and temporary users requires manual intervention and creates potential security gaps when access methods are shared or not properly managed.
These challenges mirror those that drove Digital Keys adoption in hospitality, demonstrating why similar innovative solutions can effectively transform access management across all property types.
Solution: Smart Access for Co-living and Office Environments
FLEXIPASS Digital Keys provide comprehensive solutions that transform access management for co-living spaces, shared offices, student housing, and residential properties:
Enhanced Security and Control: FLEXIPASS Digital Keys utilize advanced encryption technology with unique, non-duplicatable credentials while providing complete visibility into access patterns and real-time monitoring capabilities for optimized security protocols.
Flexible Access Management: Property managers can instantly grant, modify, or revoke access permissions through intuitive software controls, accommodating varying needs from permanent residents to temporary visitors without complex physical key management.
Scalable Infrastructure and Reduced Overhead: Digital Keys adapt through software updates rather than costly hardware replacements, while automated access distribution frees property staff for community building and high-value activities that enhance tenant experience.
Seamless Visitor and Contractor Access: Time-limited access credentials for guests, maintenance personnel, and contractors automatically expire at predetermined times, eliminating security risks associated with unreturned physical keys.
Smartphone Integration: Tenants and residents access their spaces using devices they already carry, providing convenience that mirrors digital experiences people expect while eliminating the need to manage additional keys or cards.
The effectiveness of FLEXIPASS Digital Keys beyond hospitality is demonstrated through real-world implementations such as Redevco, a London-based real estate investment company that successfully utilizes FLEXIPASS Webkeys integrated within Spaceflow in their office buildings, proving that Digital Keys solutions deliver measurable value across diverse property types.
About Spaceflow + FLEXIPASS Integration
To maximize the impact of Digital Keys solutions in residential and commercial properties, FLEXIPASS has established a strategic partnership with Spaceflow, a specialized tenant experience platform that focuses specifically on co-living spaces, student housing, and residential properties.
Unlike traditional hospitality-focused solutions, Spaceflow understands the unique operational needs of residential and commercial property management. Their platform serves as a comprehensive tenant experience hub, integrating digital access management with communication tools, community building features, and essential property services.
Through FLEXIPASS's Webkeys API integration, Spaceflow seamlessly incorporates Digital Keys functionality into their broader tenant experience platform. This integration ensures that residents and tenants receive their access credentials through the same platform they use for community communications, service requests, and property interactions.
The partnership demonstrates how FLEXIPASS Digital Keys can be effectively embedded into specialized platforms designed for specific property types, ensuring that access solutions complement rather than complicate existing property management workflows. This approach allows property managers to offer sophisticated Digital Keys while maintaining the tools and interfaces that work most effectively for their specific operational environments.
Spaceflow's Special Features
Spaceflow recognizes that every building requires a unified operating system for its tenants, moving beyond the limitations of multiple disconnected applications. Rather than forcing residents to navigate separate systems, Spaceflow serves as the central hub that integrates building interactions.
The platform distinguishes itself through personalized experiences that move beyond generic approaches common in the industry. Key features include a unified tenant experience where tenants access everything from Digital Keys to community updates through one platform, community building tools that facilitate connections between residents, and comprehensive communication capabilities that keep occupants informed and engaged.
This specialized focus on residential and commercial properties makes Spaceflow an ideal partner for FLEXIPASS, as both companies are committed to expanding digital solutions beyond traditional hospitality applications.
Compatibility with Existing Infrastructure
FLEXIPASS Digital Keys integrate seamlessly with existing property infrastructure, supporting leading lock systems like ASSA ABLOY, Dormakaba, Salto and many more. This compatibility ensures properties can modernize their access systems without costly infrastructure overhauls. With more than 100 partners, we are sure to find the right fit for your property, just contact us for the full list.
Our technology operates with Bluetooth Low Energy (BLE) locks and scales effortlessly from small co-living spaces to large residential complexes. Properties can implement Digital Keys gradually, beginning with high-traffic areas before expanding across their entire portfolio.
Conclusion
FLEXIPASS Digital Keys demonstrate that intelligent access management extends significantly beyond traditional hospitality applications. By addressing fundamental challenges of security, convenience, and operational efficiency, Digital Keys technology transforms co-living spaces, shared offices, student housing, and residential properties.
The success of implementations such as Redevco's office buildings, combined with strategic partnerships like the integration with Spaceflow, demonstrates that Digital Keys solutions deliver measurable value across diverse property types. For property managers ready to advance beyond traditional access methods, FLEXIPASS Digital Keys offer a proven solution that enhances security, streamlines operations, and creates seamless experiences that modern tenants and residents demand.
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